Inventory management software

Inventory management software that trusts the shelf, not the spreadsheet

Your system shows 40 units, the bin holds 12, and a customer order is already promised. We build inventory software that keeps every location accurate, with AI setting reorder points that follow real demand.

Why stock goes missing between systems, not between shelves

Inventory rarely disappears. It gets lost between an online store, a point-of-sale system, a warehouse, and the ERP, each with its own count. Transfers sit in transit without a record. Returns go back on the shelf but not into the system.

Svitla builds inventory management software that keeps one record of every unit, across every location and channel. Receipts, transfers, sales, returns, and counts update the same balance. Buyers order from real numbers, and sales teams promise what you actually have.

Who we serve

Outgrowing spreadsheets or a basic ERP module

Your item count, locations, or order volume now exceed what manual tracking can handle without errors.

Adding channels or locations

You’re opening stores, warehouses, or marketplace storefronts and need one view of stock across all of them.

Consolidating after an acquisition

Several businesses now track inventory in different systems, and finance needs one set of numbers.

Challenges we address

IHL Group puts the global cost of inventory distortion, meaning out-of-stocks plus overstocks, at $1.77 trillion in 2026. Much of it starts with stock records that don’t match the shelf.

Phantom stock

On paper: The system shows stock available to sell.
In reality: The units are damaged, misplaced, or already shipped.
How Svitla solves it: Risk-based cycle counts, scan-confirmed movements, and variance tracking keep records close to the shelf. Orders reserve only stock that physically exists.

Reorder points nobody updates

On paper: Min and max levels keep every item covered.
In reality: Levels set years ago ignore seasonality, growth, and new supplier lead times.
How Svitla solves it: Reorder points and safety stock recalculate from current demand and lead times. Buyers review suggested orders instead of building them from scratch.

Stock in the wrong place

On paper: Total inventory looks healthy.
In reality: One store runs out while another holds months of the same item.
How Svitla solves it: Network-wide visibility and transfer suggestions move stock to where demand is, before you reorder.

Our process at Svitla

STEP 1

We measure record accuracy today

We compare system balances with physical counts on a sample of items and locations.

STEP 2

We map every stock movement

We follow receipts, transfers, sales, returns, and write-offs through every system that records them.

STEP 3

We agree on one data model

Items, units of measure, locations, and lots get one definition across all channels.

STEP 4

We build the stock ledger first

Every movement posts to one balance before we add planning features on top.

STEP 5

We connect channels and suppliers

The ERP, stores, marketplaces, and supplier systems connect through tested interfaces.

STEP 6

We tune reorder logic on live data

We review stockouts, excess stock, and order suggestions with your buyers, then adjust the rules.

Schedule a call

Multi-location stock ledger

Tracks on-hand, reserved, in-transit, and available stock by location.

Records every movement with user, time, and reason.

Converts between units of measure automatically.

Barcode and RFID tracking

Scan-confirmed receipts, transfers, and picks.

Mobile apps for stockrooms and stores.

RFID support for high-value or high-volume items.

Cycle counting

Count schedules by value, velocity, and error history.

Blind counts that avoid confirmation bias.

Variance approval with root cause codes.

Reorder point and safety stock management

Calculates levels from demand variability and lead time.

Sets service level targets by item class.

Recalculates as demand and suppliers change.

Purchase order automation

Generates suggested orders for buyer approval.

Applies supplier minimums, pack sizes, and price breaks.

Tracks open orders and late deliveries.

Transfers and stock balancing

Suggests transfers from overstocked to understocked locations.

Tracks stock in transit until receipt.

Compares transfer cost with the cost of a new order.

Lot, serial, and expiry tracking

Tracks lots and serial numbers from receipt to sale.

Flags stock nearing expiry for action.

Traces affected units in a recall.

Inventory valuation and reporting

Supports FIFO, weighted average, and standard costing.

Reports turns, aging, and dead stock.

Reconciles inventory value with the general ledger.

Is custom inventory management software the best option for your needs?

Answer a few simple questions to find out whether you should choose a custom solution or a pre-built inventory management platform.

1 / 8

Do your system balances often differ from physical counts?

Do you track inventory across several systems or spreadsheets?

Do buyers build purchase orders by hand?

Were your reorder points set more than a year ago?

Do you sell through several channels or locations?

Has an off-the-shelf inventory tool failed to fit your products or processes?

Would AI safety stock or anomaly detection help your team?

Important integrations for inventory management software

Property management systems

For linking a room status to an open maintenance issue automatically.
For blocking a room from sale when a maintenance issue makes it unsellable.

Guest request and communication platforms

For converting a guest-reported issue directly into a work order.
For confirming a guest gets notified once their reported issue is resolved.

Vendor and parts ordering systems

For ordering replacement parts directly from a flagged asset issue.
Track parts cost against the repair they were ordered for.

IoT sensors and equipment monitors

For feeding real-time equipment condition data into failure prediction.
Flag a sensor that’s gone offline before a reading is missed.

Reporting and BI tools

For distributing downtime and cost data to ownership and management.
For tracking whether preventive scheduling is actually reducing emergency repairs over time.

Fewer stockouts

Orders promise only stock that exists.

Reorder points follow real demand.

Transfers cover gaps before customers notice.

Less excess stock

Safety stock sized to actual risk.

Dead stock found before it ages out.

Working capital freed for growth.

Lower shrink and write-offs

Unusual adjustments flagged for review.

Every adjustment carries a reason.

Expiring stock sold or moved in time.

Less manual work

Suggested orders replace spreadsheet builds.

Risk-based counts replace full shutdowns for counting.

Fewer emails and calls to check stock across locations.

Faster financial close

Inventory value reconciles with the general ledger.

Variances explained before month end.

Auditors get a complete movement history.

Accuracy audit and data model

We compare system balances with physical counts across a sample of items and locations. We map every movement type and every system that changes stock. Then we define items, units of measure, locations, lots, and statuses once for all channels. The audit also sets baseline metrics for accuracy, stockouts, and excess stock.
Ledger, integrations, and mobile tools

We build the stock ledger, movement types, and approval rules. We connect the ERP, sales channels, warehouse systems, and suppliers. Mobile scanning apps go to stockrooms and stores. We test every movement type against real transaction samples.
Migration, planning features, and tuning

We migrate opening balances location by location after a verified count. Reorder logic, purchase suggestions, and transfer recommendations go live once the ledger is stable. We review results with buyers and tune service levels and AI models on live data.

How much does inventory management software cost?

A focused inventory system for one business, with stock tracking, purchase orders, and barcode scanning, typically starts around $35,000. A multi-location, multi-channel system with marketplace sync, lot tracking, and AI-driven reorder logic can reach $250,000 or more. Location count, channel integrations, and product complexity drive most of the cost.

Want to understand the cost of your inventory management software?

Calculate the cost

Check our client success cases

Platform That Combines Online Ordering With Brand And Business-Building Information

Project Type AU Solution, Cloud Solutions, Web Development

Industry E-commerce & Retail, Logistics & Transportation

Svitla Systems built a secure, multi-device platform for one of North America's largest FMCG distributors that combines online ordering with brand- and business-building content. Serving 30,000+ retailers, it auto-generates orders, applies dynamic pricing, automates returns, and turns ordering behavior into insights that drive revenue.

Facility Emulation Platform

Project Type Digital Transformation, Quality Assurance

Industry E-commerce & Retail, Logistics & Transportation

Discover how we upgraded a Facility Emulation Platform, enhancing UI/UX, integrating new features, and optimizing performance through comprehensive QA strategies.

Fleet Management Tracking Device

Project Type IoT

Industry Hi-Tech Devices, Logistics & Transportation

Find out how we updated the backend for a fleet management tracking device, enhancing data collection and management capabilities, and automating processes to support a large number of devices in real-time, resulting in reduced infrastructure costs and improved scalability.

Consulting

We audit your inventory accuracy, processes, and systems. You get a data model, an integration plan, and an ROI estimate based on your own stockout and excess stock costs.

Engineering

We design, build, and test your inventory solution, from the stock ledger to mobile scanning and reorder logic. Our teams handle ERP, channel, and supplier integrations.

Modernization

We audit your spreadsheets or legacy inventory tools, then plan the migration. We add what the old setup lacked, such as dynamic safety stock or transfer suggestions. Cutover happens location by location, followed by count-verified balance validation.

FAQ

How is inventory management software different from a WMS?

Inventory software tracks how much stock you have, where it is, and when to reorder, across all locations and channels. A WMS runs warehouse tasks, such as putaway and picking. Many businesses need inventory software first and a WMS later.

How do you keep stock in sync across our online store, marketplaces, and shops?

Every sale, return, and reservation updates one ledger. Available-to-sell stock pushes to each channel within minutes. Channel-specific buffers prevent overselling during peaks.

How accurate can our inventory records get?

It depends on your processes and how often stock moves. Scan-confirmed movements and risk-based counts usually raise accuracy steadily. We measure your baseline first, then report accuracy by location after launch.

Will AI place purchase orders on its own?

Only if you want it to. By default, the system suggests orders and buyers approve them. You can switch on automatic ordering for low-risk items once the suggestions prove reliable.

What happens to our opening balances during migration?

We count stock before each location goes live. Counted balances become the opening position in the new ledger. The old system stays available in read-only mode for reference.

Can the system handle bundles, kits, and different units of measure?

Yes. A bundle can sell as one item while drawing stock from its parts. Units convert automatically, such as pallets to cases to single units.

Make your next cycle count your last surprise

Share a sample of your stock records and counts. We’ll show you where custom inventory software could fix accuracy first.

Inventory management software